POWER POINT

RESULT :

POWER POINT

SLIDE 1

SLIDE 2

SLIDE 3

SLIDE 4

HOW TO USE GRAPHICS AND CHARTS

The simple organization chart in PowerPoint you will learn to create:

The chart is created using simple rectangle boxes and connectors. The graphic looks simple and elegant. The reporting relationships are clearly shown.

While SmartArt in PowerPoint provides a graphic tool for creating horizontal hierarchy charts, the result is not as clear. Here is the same org chart produced using SmartArt tool:

The issues in using the Hierarchy chart in smartart are:

1.      The orientation for second tier relationship is confusing. 

2.      It is quite challenging to represent matrix reporting structures due to this strange orientation issues.

Let us understand the method to create an org structure in a simple and straight forward way.

Step 1: Create the positions

Go to auto shapes menu and create the hierarchy positions using ‘rectangle tool’. Enter relevant text by clicking inside the boxes:

Select the boxes and go to ‘Arrange’ tab to use the ‘Align’ and ‘Distribute’ functions to arrange them in their correct positions.

Step 2: Connect the boxes

Once you have the hierarchy positions in place, it is time to connect the boxes using ‘Elbow Arrow Connector’ tool:

When you hover over the edges of a box you will find red dots - which are the connector points for the box. Make sure that the elbow arrow connectors connect the red dots as shown below:

To represent a matrix reporting structure you can change the nature of the lines to ‘Dash’:

The resulting Organization Chart PowerPoint will be as follows:

When you apply ‘Quick style’ to boxes and color the lines in grey you get the final result:

HOW TO RUNNING PRESENTATION

First, you will need to set the timing for each slide transition. For instance, to set the timing transition for 10 seconds, follow these steps:

1.      Open the presentation in Slide Sorter view and then press Crtl + A (Figure A).

Figure A

1.      Go to Slide Show | Slide Transitions. (In PowerPoint 2007, Click the Animations tab.)

2.      Under Advanced (Advance Slide in 2007), click the Automatically After check box and enter10 In the text box.

To create the self-running show, follow these steps:

1.      Go to Slide Show | Set Up Show. (In Office 2007, click the Slide Show tab and then click Set Up Slide Show in the Set Up group.)

2.      Under Show Type, click Browsed At A Kiosk (Full Screen) option (Figure B) and click OK.

Figure B